Join neXa – Let’s Shape the Future Together!
Position: Operations & Finance Coordinator
Location: Poland (Remote with occasional visits to our Warsaw office)
Employment type: Full-time | B2B contract
About neXa
We are a fast-growing IT consulting and recruitment company helping organizations build high-performing technology teams across Europe.
Our services include:
- IT Team Leasing
- IT Body Leasing
- Permanent IT Recruitment
- IT Operations & Engineering
As a growing company, we believe that every team member has a real impact on our success. We value ownership, initiative, collaboration, and people who enjoy improving the way things work.
About the Role
We are looking for an Operations & Finance Coordinator to become an important part of our internal team.
This is a diverse role combining finance administration, business operations, consultant support, reporting, and internal coordination. You will work closely with our founders and play an important role in keeping the company running smoothly while helping us build scalable internal processes.
If you enjoy working with numbers, organizing processes, supporting people, and being involved in different areas of the business, this role is for you.
Key Responsibilities
Finance & Reporting
- Prepare and issue sales invoices.
- Verify and organize financial documentation.
- Cooperate with our external Accounting team.
- Monitor payment deadlines and support invoice-related communication.
- Prepare financial reports, operational summaries, and management reports in Microsoft Excel.
- Support budgeting, cash flow planning, and P&L reporting.
- Build and maintain Excel files supporting financial and operational processes.
Consultant & Operations Support
- Coordinate consultants’ timesheets and working hours approvals.
- Maintain regular communication with consultants.
- Manage consultants’ benefit programs (e.g. Allianz, Medicover).
- Ensure smooth information flow between consultants, clients, Accounting, and Business Development teams.
- Support daily business operations and help improve internal processes.
Founder & Business Support
- Support founders with operational and administrative tasks.
- Prepare presentations, business materials, and internal documents.
- Research suppliers, compare offers, and prepare recommendations.
- Support various internal projects as the company continues to grow.
We are looking for someone who:
- is well-organized and pays close attention to detail,
- takes ownership and works independently,
- communicates confidently with different stakeholders,
- enjoys improving processes and solving problems,
- feels comfortable in a dynamic, fast-growing environment,
- communicates fluently in Polish (native level) and English (minimum B2).
Additionally, you have:
- experience in operations, finance administration, office administration, customer service, or a similar role,
- very good knowledge of Microsoft Excel, including Pivot Tables, formulas, and preparing reports,
- understanding of basic financial concepts such as P&L, cash flow, and budgeting,
- ability to prepare professional presentations using Microsoft PowerPoint,
- experience working in an IT recruitment agency, consulting company, or a similar service environment is a strong advantage.
Why Join neXa?
- Work directly with the founders and have a real impact on how the company grows.
- Be involved in different areas of the business—not just one narrow specialization.
- Help build and improve processes from the ground up.
- Enjoy a high level of autonomy and ownership.
- Grow together with a fast-developing company where your ideas matter.